Notification of significant events
VET providers must notify the VET FEE-HELP team of any changes to their organisation that might affect the provider’s capacity to meet the VET quality and accountability requirements. This includes any changes that are listed with Australian Securities and Investments Commission or Australian Business Register.
VET providers must notify the VET FEE-HELP team of any:
- Changes to key personnel
- Changes to corporate structure changes e.g. mergers, change of ownership, legal name or ABN
- Any significant events e.g. new guarantees, tax debts, changes to charge over assets or any other changes to financial arrangements.
The VET FEE-HELP team will assess changes to an organisation and send notification of any compliance issues.
Changes to approved VET FEE-HELP information
VET providers must notify the VET FEE-HELP team of any proposed changes to approved VET FEE-HELP information published; including any changes to approved VET FEE-HELP policy and procedure documentation including:
- Grievance Procedures
- Review Procedures
- Fairness Procedures
- Credit Transfer arrangements
- Privacy Policy
- Statement of VET Tuition Assurance
- General VET FEE-HELP information approved as part of your application.
More information about the VET quality and accountability requirements can be found in Chapter 3 of the VET Provider Handbook.
Data reporting
Under subsection 24(1) of the Higher Education Support Act 2003 (HESA), approved VET providers will be required to provide data to DEEWR containing student demographic and enrolment information. This data will need to be provided to DEEWR quarterly. Compliance with the reporting requirements is a condition of continued approval as a VET provider under HESA. For further information, please refer to the full list of the data requirements.
A Ministerial Notice issued on 11 March 2011 sets out the requirements for the VET FEE-HELP Data Collection for 2012. Details of the 2012 VET FEE-HELP Data Collection for the 2012 Reporting Year, including links to relevant documents, and change control information can be downloaded at HEIMSHELP.
A Ministerial Notice issued on 14 February 2012 sets out the requirements for the VET FEE-HELP Data Collection for 2013. Details of the 2013 VET FEE-HELP Data Collection for the 2013 Reporting Year, including links to relevant documents, and change control information can be downloaded at HEIMSHELP.
Ongoing Financial Viability
VET providers must meet the ongoing financial viability requirements, including any written undertakings requested by the Minister. A VET provider must provide the Minister with annual audited financial statements along with a range of additional information.
The requirements for this annual submission are set out in the VET FEE-HELP Financial Viability Instructions – for Approved VET Providers.
Compliance assurance audit
A VET provider may be audited against its compliance with one or more of the following VET quality and accountability requirements including:
- The VET financial viability requirements
- The VET fairness requirements
- The VET compliance requirements
- The VET fee requirements
- Other requirements for VET quality and accountability set out in the VET Provider Guidelines.
The Minister will determine the body to conduct the audit, the timing and the manner of the audit. The provider must fully co-operate with the auditing body and pay for the costs of the audit.
Further information can be found in Division 4 in Schedule 1A of HESA, the VET Provider Handbook and the VET Provider training material located on the Useful Publications or by emailing: vetfeehelp@deewr.gov.au.